EPSB.ca » Our District » Board Policies & Administrative Regulations » A - Foundations and Philosophic Commitments » AEBC.AR Acknowledging Student, Staff and Trustee Deaths and Bereavements

Acknowledging Student, Staff and Trustee Deaths and Bereavements

  • Code: AEBC.AR
    Topic: Acknowledging Student, Staff and Trustee Deaths and Bereavements
    Issue Date: 17/12/2015
    Effective Date: 14/12/2015
    Review Year: 2022

Objective

To ensure that in the event of the death of a student, or a current or former staff member or Trustee, appropriate acknowledgement is made on behalf of the District.

To ensure that, when the learning or working environment is impacted by a death, support is available for students and staff affected by the loss.

Definitions

Critical Incident Support Services Team (CISS) is comprised of a number of District social workers and psychologists who provide assistance in supporting students and staff dealing with grief and loss resulting from a traumatic incident such as a death of a member of the school or work place.

Close family member includes spouse/partner, son/in-law or daughter/in-law, and parent/in-law or equivalent.

Responsibility

  1. The Principal shall be responsible for acknowledging and responding to the death of a student in accordance with this administrative regulation.

  2. Human Resources shall be responsible for acknowledging:
    1. the death of a current or former staff member or Trustee; and
    2. the bereavement of a staff member or trustee suffering the loss of a close family member, in accordance with this regulation.  

Regulation

  1. DEATH OF A CURRENT STUDENT
    1. The Principal or a designate, on notice of the death of a student attending the school shall:
      1. contact District Support Services for advice and assistance on protocol for acknowledging and responding to the death of a student;
      2. determine what information is appropriate to be shared with the school community in consultation with and the permission of the deceased’s family;
      3. coordinate the extension of condolences on behalf of the school community and District with consideration for the wishes of the family regarding the school’s involvement;
      4. inform the Assistant Superintendent of Schools of the death and of the school’s plans, and, if appropriate, request a condolence message be sent to the family from the Superintendent of Schools on behalf of the District and Board of Trustees; and
      5. ensure that all student information systems and administrative processes are updated to reflect the student’s status in a timely manner. District Support Services shall provide Principals with advice and assistance on protocol for acknowledging and responding to the death of a student and prepare a Trustee Transmittal Memorandum to inform the Board of Trustees of a student death.
  2. DEATH OF A CURRENT OR FORMER STAFF MEMBER OR TRUSTEE
    1. Human Resources shall on notice of the death of a:
      1. staff member, trustee, or former trustee:
        1. arrange for an appropriate acknowledgement to the bereaved family on behalf of the District.
        2. prepare and issue a notice of bereavement for Trustee Transmittal Memorandum, Staff Room Remembrances, and a public Board report.
      2. former staff member, prepare and issue a notice of bereavement for Trustee Transmittal Memorandum and Staff Room Remembrances.Staff members who become aware of the death of a former staff member or trustee are encouraged to notify Human Resources to assist in ensuring appropriate acknowledgement.
  3. ACKNOWLEDGEMENT OF A STAFF MEMBER OR TRUSTEE BEREAVEMENT
    1. A Principal/Decision Unit Administrator who is aware of a staff member or trustee who has suffered the loss of a close family member shall, when appropriate, request Human Resources facilitate a condolence message from the Superintendent of Schools on behalf of the District and Board of Trustees.
  4. IMPACT OF A STUDENT OR STAFF DEATH ON THE LEARNING OR WORKING ENVIRONMENT
    The death of a student or staff member can have a significant impact on the learning and working environment. 
    1. The Principal/Decision Unit Administrator shall coordinate an appropriate response to support students and staff impacted by a death within their school or work community. 
    2. District Support Services may provide Principals/Decision Unit Administrators assistance in activating the CISS Team who will provide support in responding to a student or staff member death such as:
      • a communication plan and strategies to inform staff and students;
      • provision of grief counseling for affected students or staff;
      • provide information about supports through the District’s Employee and Family Assistance Program to staff members;
      • considerations for any contemplated school or work place memorial service; and
      • offering assistance to parents and other members of the school community by referring them to appropriate community agencies.

References

CWA.AR Expenditure of Public Funds
HHCF.AR Student or Staff Suicide
Freedom of Information and Protection of Privacy Act