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Evaluation of Superintendent of Schools

  • Code: FGB.BP
    Topic: Evaluation of Superintendent of Schools
    Issue Date: 20/04/2016
    Effective Date: 19/04/2016
    Review Year: 2023

Purpose

To establish the Board of Trustees’ (Board) expectations for an annual performance evaluation of the Superintendent of Schools (Superintendent) that is transparent, comprehensive, based on pre-identified key performance areas and linked to the Strategic Plan. 

The Board is responsible for selecting a Superintendent to be the Chief Executive Officer of the Board and the Chief Education Officer of the District in accordance with the School Act. The Superintendent is responsible, and held accountable to the Board on behalf of students and the public, for the total operation of the school system in a manner consistent with the requirements of the School Act, Alberta Education regulations, board policies, and the District Vision, Mission, Values and Priorities. 

Definitions

District Priorities are long-range desired results of the organization established by the Board based on the District Vision, Mission and Values. District Priorities are reviewed in consultation with stakeholders every four years following the election of the Board. 

District Priorities inform the development of the Strategic Plan which includes strategies, goals and measurable outcomes for addressing each priority. The Strategic Plan is implemented in annual planning cycles and serves to guide and inform the respective work of the Board, the Superintendent and staff in their collective efforts to achieving the District Vision, Mission, Values and Priorities. 

Policy

The Board believes that an annual performance evaluation of the Superintendent is a vital process for creating and maintaining a healthy and continuously improving school district. In addition, the Board believes that opportunities for regular ongoing dialogue and feedback between the Superintendent and Trustees help to model and foster a collaborative working environment critical to a high functioning district.  

The Board is committed to an annual performance evaluation process that measures:

  • the Superintendent’s performance with respect to the roles and responsibilities of the Superintendent;  and
  • achievement of the District Priorities against the goals and outcomes in the Strategic Plan.

For each annual evaluation cycle, organizational outcomes and key performance indicators shall be pre-identified and clearly communicated to ensure that the Superintendent and the Board understand what is expected and what will be evaluated. Both quantitative and qualitative information shall be used to inform the Board’s evaluation of the Superintendent’s performance.   

The evaluation process and supporting information sources shall serve to:  

  • provide feedback on the Superintendent’s leadership and performance in key areas.
  • allow the Superintendent to report on successes and challenges during the year, and provide feedback relating to continuous improvement efforts and annual goals.
  • recognize areas and trends that are showing positive change or progress.
  • enable the Board and Superintendent of Schools to engage in dialogue about results, any issues or concerns associated with the role and the evaluation process.
  • inform the organizational outcomes, key performance indicators and Superintendent’s own goals for the next evaluation cycle.

Expectations

  1. A three (3) member Trustee Committee elected at the Organizational Board meeting shall, in accordance with the Terms of Reference established by the Board for the Committee and this policy, be responsible for:
    1. recommending the evaluation process to be used to Caucus Committee;
    2. organizing and overseeing the evaluation process;
    3. reporting the evaluation results to the Caucus Committee and to public Board; and
    4. initiating a timely review and/or renewal process for the Superintendent’s contract of employment in accordance with the School Act and provisions of the Superintendent’s contract.
  2. If the evaluation process calls for individual Trustee, staff or other stakeholders to provide feedback that will inform the evaluation process, the administrator assigned to assist the Committee shall compile and, or summarize the individual responses for reporting purposes to maintain respondents’ anonymity.

  3. The evaluation process shall provide the Superintendent of Schools with an opportunity to:
    1. review all information used in the evaluation;
    2. discuss the evaluation report with the Trustee subcommittee;
    3. include a response to the evaluation in the report to Caucus Committee;and
    4. discuss the evaluation report with the Caucus Committee.
  4. The Superintendent of Schools shall be provided copies of the evaluation report submitted to Caucus Committee and the final evaluation report to Board of Trustees.

  5. The Caucus Committee evaluation report and Board of Trustees’ evaluation report shall be filed in the Board records. The records shall be accessible to the Superintendent of Schools, any Board Trustee for that evaluation period, or as directed by motion of the Caucus Committee.

Accountability

A summary of the Superintendent’s Evaluation shall be brought to a public Board meeting.

References

Trustees' Handbook - Board Role and Responsibilities
AD.BP District Vision, Mission, Values, and Priorities
School Act - Alberta Regulation - Superintendent of Schools Regulation
School Act

(please see Section 113 of the School Act)