EPSB.ca » Our District » Board Policies & Administrative Regulations » I - Partners in Education » IA.AR Parent and Community Involvement

Parent and Community Involvement

  • Code: IA.AR
    Topic: Parent and Community Involvement
    Issue Date: 29/06/2015
    Effective Date: 21/12/2007
    Review Year: 2012

Regulation

  1. Principals shall:
    1. create, facilitate, communicate, and encourage opportunities for meaningful parent and community involvement in school matters, including opportunities to provide advice on the development of the school's mission, vision, philosophy, internal policies, annual education plans, annual results reports and budget;
    2. provide school councils with provincial test results and measures, an interpretation of those results and measures, and access to public information, such as minutes of board meetings;
    3. foster staff acceptance, understanding, and co-operation in matters relating to parent and community involvement;
    4. facilitate the formation of and support for school councils in accordance with Section 22 of the School Act and as outlined in Alberta Education's Alberta School Council Resource Manual (also see: School Act Alberta Regulation 113/2007 - School Councils Regulation);
    5. facilitate communications about and support parent participation in the Parents as Partners program, which offers opportunities for local school councils, parents, trustees and district staff to interact with each other;
    6. establish guidelines for the involvement of volunteers in the school; the District as a local public body is governed by Alberta's Freedom of Information and Protection of Privacy Act; it is important that volunteers be informed about and agree to the confidentiality requirements regarding personal information of students, staff and parents;
    7. ensure that parents have access to information about the progress of their children, and about budgets and programs in the school and the District; and
    8. provide parents and community members with information regarding appeal procedures. 
  1. Communications shall:
    Respond to community groups seeking district endorsement of community activities or projects.

    Application Process:
    Community groups are asked to prepare an application, no longer than two pages in length that provides the following information:
      • Name, address and contact information of the community group making the request.
      • Type of endorsement being requested, including details on how the referral letter will be used and where the Edmonton Public Schools' logo will appear.
      • Specific timeframe in which the referral letter and/or District's logo will be used.
      • Brief description of the activity or project endorsement is being requested for, including specific target dates, budget and anticipated results.
      • Details of how the activity or project is aligned with the District's mission, priorities and mandate.
      • List of current funding sources.
      • Applications are to be sent to the attention of the Director of Communications at:
            Edmonton Public Schools
            Centre for Education, One Kingsway
            Edmonton, Alberta T5H 4G9

Approval Process:

      • Applications will be reviewed on a quarterly basis and must be submitted to the Director of Communications by 12:00 noon on September 1, December 1, March 1 or June 1.
      • All applications will be reviewed by a committee of six district stakeholder representatives and replied to in writing within 60 days of the submission deadline.
      • Those community groups who submit successful applications to use the Edmonton Public Schools' logo must agree to follow the District's Visual Identity Guidelines.

References

AA.BP Stakeholder Relations
AB.AR Appeal Processes
CO.BP Fiscal Oversight and Accountability
DIBA.AR Liability Insurance of Volunteer Drivers
EKB.AR Maintenance and Upgrading of School Buildings
GI.AR Teaching and Learning Resources
GICA.AR Field Trips
Freedom of Information and Protection of Privacy Act
Alberta Education - Alberta School Council Resource Manual
School Act - Alberta Regulation 113/2007 - School Councils Regulation
School Act

(please see Section 22 of the School Act)