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Doing Business with the District

Vendors must be approved before doing business with Edmonton Public Schools. Approved vendors are businesses that have submitted the required documentation to be considered eligible to do business with Edmonton Public Schools. Being an approved vendor does not guarantee business with the District.

APPLY TO BE AN APPROVED VENDOR

STEP 1: REVIEW AND COMPLETE THE VENDOR APPLICATION FORM

Review and complete the Vendor Application form carefully.

The information you provide is held in confidence and is used to verify that the application meets District policies and government legislation. 

STEP 2: PRINT, SIGN AND SCAN THE COMPLETED FORM

Once you’ve completed the Vendor Application in full, print and sign the form. Incomplete or unsigned forms cannot be considered. Scan the completed, signed form.

STEP 3: SUBMIT THE SIGNED FORM AND OTHER REQUIREMENTS

Submit the completed application and copy of your certificate of Commercial General Liability Insurance to pcs.general.information@epsb.ca. A criminal background check may also be required if working directly with students. You will be notified if this is needed.

STEP 4: WAIT FOR NOTICE OF APPLICATION APPROVAL

Most vendor applications are reviewed within ten business days. A representative from Purchasing and Contract Services will contact you regarding the approval of your application. 

OTHER APPLICATION REQUIREMENTS

PROOF OF INSURANCE

Minimum Commercial General Liability Insurance

Vendors must maintain commercial general liability insurance for a minimum of $2,000,000 per occurrence. Projects that require more liability insurance coverage will include the required amount on the bid documentation. Your Insurer must be made aware that they are required to provide thirty (30) days written notice for cancellation/termination or adverse material changes of the insurance policy to Edmonton Public Schools.

BUSINESS LICENSE

Vendors must maintain a valid business license and permits as required by civic bylaw and/or legislation, where applicable. Include your business license number on the Vendor Application form.

GST

Vendors require a GST number if annual revenue exceeds $30,000. Include your GST number on the Vendor Application form. ‌If you are exempt from GST, please advise on the form.

MAINTAIN APPROVED VENDOR STATUS 

Keep your information up-to-date by providing proof of insurance documentation and any changes to the information on your vendor application (30) days prior to the effective date of expiry.