To provide an accountability framework to ensure the fiscal integrity of the District and effective oversight of the use and management of district funds to achieve the District’s Vision, Mission, Priorities, board policies, and requirements of Alberta Education.
District funds are derived primarily from Alberta Education funding but include funds from all revenue sources including but not limited to conditional grants, public gifts and donations, sale of District owned assets, facilities rental and service charges, investments, transportation service fees, school shop customer service charges, student user fees for instructional supplies, materials and optional materials and services.
Senior Officials are those individuals occupying the following positions:
Site-Based Decision Making, sometimes called decentralized decision making, is a process of empowering those most closely affected by a decision to play a significant role in making those decisions. Managerial authority and accountability for financial decisions is delegated by the Superintendent of Schools to specific school/decision unit (DU) administrators for their respective school/DU budget. The District’s Vision, Mission, Priorities, board policies, administrative regulations and procedures establish the parameters within which all decisions must be made.
Stewardship is the careful and responsible planning and management of district financial resources to achieve the educational objectives of the District’s Vision, Mission and Priorities on behalf of the public. Stewardship of financial resources begins with transparency and compliance with legislation, policies, regulations, and internal controls.
Internal controls are the checks and balances established by the District to provide reasonable assurance about the achievement of objectives for reliability of financial reporting, effectiveness and efficiency of operations, safeguarding of resources and assets, and compliance with applicable laws and regulations.
The Board of Trustees (the Board) is responsible for ensuring effective and efficient stewardship of District financial resources and assets placed in its trust for the provision of public education now and into the future.
The Board recognizes that the fulfillment of the District’s Vision, Mission, and Priorities is dependent on compliance with all legislative requirements and Public Sector Accounting Standards (PSAS), effective financial planning and management, the application of internal controls, and clearly defined roles and accountabilities. The Board also believes that the management of District finances is based on a foundation of integrity, prudent stewardship, public accountability and full disclosure of results.
The Board is committed to a system-wide culture of collaboration and site-based decision making and as such, trustees, senior officials and all staff share responsibility for modelling effective and efficient stewardship of District financial resources. The Board expects all school/DU administrators to exercise their stewardship of District financial resources by knowing and understanding their respective managerial authority, responsibility and accountability for decisions that have a financial impact on the District.
The Board seeks maximum educational value for the expenditure of District funds through purchasing practices that are fair, transparent and promote competition among vendors.
The annual District budget is the fiscal plan to achieve the Vision, Mission, Priorities and strategic plan of the District and the province. The District’s individual school/DU budget development processes include a review of the results from the previous year for continuous improvement. The budget process serves as a means to improve communications and involvement both within the school system and with the broader community.
The Board shall approve:
The Board believes that it is fair and appropriate to reimburse trustees and staff for approved travel and other expenses incurred while carrying out District business. To ensure accountability and public transparency, all trustees and staff shall adhere to District administrative processes for reimbursement and, or payment of expenses incurred on District business. Furthermore, expenses incurred by and on behalf of trustees and senior officials on District business shall be routinely and publicly disclosed in alignment with the elected and senior officials public disclosure practices of the Government of Alberta.
The Board acknowledges that schools cannot charge for instruction but that it may be necessary for schools to charge specific fees for supplies or materials that enhance instruction, in accordance with the School Act. While the Board recognizes the need to charge specific fees, economic circumstances shall not be a barrier to a student’s access to curricular outcomes. Specific fees and the rationale for charging them shall be in consultation with parents and must demonstrate to parents the need to charge any fee or cost, including the amounts. All fees charged shall be publicly disclosed and the funds derived shall be used for the purposes for which they were collected.
Edmonton Public Schools is a "Registered Canadian Charitable Organization” within the meaning of the Income Tax Act and, as such, all gifts and donations shall be accounted for and used to enhance educational opportunities offered to students consistent with District priorities, policies and values. In order to assist community groups seeking funding for their own activities, the Board delegates authority to the Superintendent of Schools to approve District endorsement of and participation in community activities or projects that reflect the District’s Vision, Mission, and Priorities and support teaching and learning.
The Administration shall provide the following monitoring reports to the Board of Trustees:
(Please see Section; s. 60(2)(j)(k), 146)