EPSB.ca » Our Division » Board Policies & Administrative Regulations » C - Division Administration » CW.AR Purchasing and Disposal
Approval Authority is a position within the District that has been given an approval authority level (based on the Financial Accountability Matrix) for expenditure of District funds.
Approval Authority Level is the maximum dollar value that an approval authority can commit to for the purchase of goods, services and construction on behalf of the District.
Construction is a construction, reconstruction, demolition, repair or renovation of a building, structure or other civil engineering or architectural work and includes site preparation, excavation, drilling, seismic investigation, the supply of products and materials, the supply of equipment and machinery if they are included in and incidental to the construction, and the installation and repair of fixtures of a building, structure or other civil engineering or architectural work, but does not include professional consulting services e.g., architectural or engineering services related to the construction contract unless they are included in the requirement.
Contract is a binding agreement outlining terms and conditions for the purchase of goods, services or construction, including the rights of the District and the vendor.
Emergency Purchase is a purchase required under a condition in which, in the opinion of an approval authority, risk to person or property may occur if immediate action is not taken.
Goods are products of a tangible, durable or consumable nature, including software. This includes goods donated to the District that fall within the Site Asset Management System (SAMS) guidelines.
Purchase Order is a contract between the District and a vendor for the purchase of goods and/or services at an agreed upon price, quantity, quality and delivery date.
Purchasing Authority is the authority to sign or enter into a contract on behalf of the District.
Purchasing & Contract Services (PCS) is the department responsible for the purchase of goods, services and construction on behalf of the District.
Registered Vendor is a vendor that has met specific criteria established by PCS in order to provide goods and services to the District. Not all registered vendors have contracts with the District.
Services refer to labour or tasks performed by individuals.
Surplus is excess inventory that is no longer required.
(please see Section 200 of the School Act)